General Register of Employees (REGES-ONLINE)

The General Register of Employees (REGES-ONLINE) is one of the most important administrative tools in the field of employment relations, designed to ensure transparency and traceability of employment relationships between employers and employees.

Under the new regulations, employers must comply with stricter requirements regarding the completion, submission, and management of data within REGES-ONLINE, the national IT system used for recording employment contracts.

Who is required to complete the Register

The obligation to record and update data on individual employment contracts lies with the following categories of employers:

• private individuals or legal entities;
• public institutions and authorities;
• diplomatic missions, consular offices, and international organizations accredited in Romania, for locally hired staff who are Romanian citizens or foreign nationals legally entitled to work in Romania.

What REGES-ONLINE is

REGES-ONLINE is the digital platform through which employers can complete, submit, and manage information regarding the conclusion, amendment, suspension, and termination of employment contracts.

It ensures compliance with GDPR (EU Regulation 2016/679) and provides a unified framework for the digital recordkeeping of employment relationships.

Reporting deadlines and obligations

Employers must register all employee-related data in REGES-ONLINE no later than the day before the employee begins work.

In addition, all subsequent changes—such as suspension, modification, or termination of the contract—must be recorded in chronological order and submitted within the legal deadline.

Employers with secondary offices, branches, or representative offices may delegate the task of completing the register to those entities; however, final responsibility remains exclusively with the employer.

Outsourcing REGES-ONLINE services

Employers may contract a service provider (for example, an authorized accountant or an accounting firm) to complete and submit data in REGES-ONLINE, provided that:

• the provider is appointed through a service agreement;
• the service may not be further subcontracted;
• the employer remains responsible for the accuracy and completeness of the submitted data.

Details of the service agreement—such as the provider’s tax identification number, the date of conclusion, and its duration—must be entered in the Register within 3 working days.

Personal data protection

All data in REGES-ONLINE is considered personal data, and both employers and service providers must fully comply with GDPR requirements regarding data protection, confidentiality, and processing.

Conclusion

The new rules governing REGES-ONLINE emphasize digitalization, data accuracy, and employer accountability.

Proper and timely completion of the register is not only a legal obligation, but also a safeguard for stable and transparent employment relationships.

If there are uncertainties regarding the procedure or submission deadlines, consulting an attorney specialized in labour law is recommended.